Privacy Policy
PK Systems Ltd
Last updated: 15 December 2025
PK Systems Ltd (“we”, “us”, “our”) is a UK-based engineering and technology consultancy providing professional services in electronics design, embedded software, and systems engineering.
We operate business-to-business only.
This Privacy Policy explains how we collect, use, store, and protect personal data when you contact or engage with us.
1. Who We Are
Company name: PK Systems Ltd
Nature of business: Engineering and technology consultancy
Registered in: United Kingdom
If you have any questions about this policy or how we handle data, please contact us using the details at the end of this page.
2. What Personal Data We Collect
We collect only the personal data that is necessary to communicate with you and deliver our professional services.
This may include:
- Name
- Company name
- Job title
- Email address
- Telephone number
- Details included in your enquiry or correspondence
We collect this data only when you choose to provide it, such as when you:
- Submit a contact form on our website
- Contact us by email
- Contact us by phone
We do not collect sensitive personal data, and we do not knowingly collect data about children.
3. How We Use Personal Data
We use personal data solely for legitimate business purposes, including:
- Responding to enquiries
- Communicating about potential or ongoing client work
- Managing client relationships
- Delivering engineering consultancy services
- Meeting legal or contractual obligations
We do not use personal data for automated decision-making or profiling.
4. Legal Basis for Processing
Under UK GDPR, we process personal data on the following lawful bases:
- Legitimate interests – to respond to business enquiries and manage professional relationships
- Contractual necessity – where processing is required to deliver agreed services
- Legal obligation – where we are required to retain information for regulatory or legal reasons
5. How We Store and Protect Data
Personal data is stored securely using standard business systems, including email and secure hosting services.
We take appropriate technical and organisational measures to protect data against:
- Unauthorised access
- Loss
- Misuse
- Disclosure
Access to personal data is limited to those who need it for legitimate business purposes.
6. Data Retention
We retain personal data only for as long as necessary.
Typical retention periods are:
- Enquiry data: retained while discussions are active and for a limited period afterwards to allow for follow-up and record-keeping
- Client data: retained for the duration of the business relationship and as required for legal, contractual, or accounting purposes
When data is no longer needed, it is securely deleted or anonymised.
7. Sharing of Personal Data
We do not sell personal data.
We do not share personal data with advertising networks.
Personal data may be shared only where necessary with:
- Website hosting providers
- IT and email service providers
These providers act as data processors and are required to protect data in line with UK GDPR.
8. Website Analytics
Our website may use basic analytics tools to understand general website usage. This may include tools such as Google Analytics configured with IP anonymisation.
These analytics:
- Are anonymised where possible
- Do not identify individuals
- Are used solely to improve website performance and usability
We do not use tracking for advertising or marketing profiling.
9. Marketing Communications
We do not send marketing SMS messages.
We do not operate mailing lists for promotional purposes.
Email communication is used only to respond to enquiries and manage professional client relationships.
10. Your Rights Under UK GDPR
You have the right to:
- Request access to your personal data
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Object to or restrict processing
- Request data portability
- Lodge a complaint with the Information Commissioner’s Office (ICO)
You can exercise your rights by contacting us directly.
11. How to Contact Us
For privacy-related enquiries or data requests, contact:
PK Systems Ltd
Registered office: 167–169 Great Portland Street, London, England, W1W 5PF
Email: info@pk-systems.co.uk
Telephone: +44 7905 929 928
We aim to respond to all legitimate requests promptly and in line with UK GDPR requirements.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices.
The latest version will always be published on our website.